Contact management
100M High School Build
How Monteith Construction Achieves 50% Reduction in Submittal Failures on $100M School Project
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The Challenge
530-page submittals. Small team. Zero room for error.
Monteith Construction faced a critical challenge on their $100M+ high school construction project: managing a massive submittal log with limited staff, including team members new to the industry. Project Engineer Jacob Delargy was spending countless hours on manual reviews across multiple screens, comparing submittals against specs and drawings.
"Prior to BuildSync, the team and I were trying to manage a large submittal log with a small staff. We also have team members that are new to the industry, so we are trying to achieve accurate and efficient submittal review." - Jacob Delargy, Project Engineer
The Numbers That Matter
Project Size: $100M+ high school construction
Challenge: 530-page A/V submittal requiring detailed technical review
Team Size: Small staff with varying experience levels
Previous Process: 100% manual review across multiple screens
The Solution
BuildSync became the first stop in Monteith's submittal workflow. Once subcontractors submit documents, BuildSync automatically generates compliance reports and markups that guide reviewers through their final checks before sending to architects and engineers.
Key Implementation Points:
Seamless integration into existing workflow
Automated compliance checking against specifications
Generated reports with clear markup guidance
Focus shifted from manual checking to strategic review
The Results
Measurable Improvements:
Improved first-time approval rates - catching issues others would miss
Faster review turnaround times - automated product data reviews
Enhanced team capacity - small teams performing like larger ones
Stronger subcontractor relationships - clear, consistent feedback
The 530-Page Test:
BuildSync proved its value by successfully reviewing a 530-page A/V submittal—a document that would typically consume days of manual review time. The system also caught specification references that manual reviewers wouldn't have thought to check.
"BuildSync has helped us review multiple submittals against multiple specs that I would not have thought to reference during my own review process." - Jacob Delargy
Impact on Team and Relationships
For the Team:
Reduced pressure on project engineers
Allowed focus on complex shop drawings
Enabled junior staff to perform at senior levels
For Subcontractors:
Solid, consistent feedback on reviews
Clear revision requirements
Faster turnaround times
The Bottom Line
"I would say to try it and see how the tool helps fill gaps in your submittal review process." - Jacob Delargy
Monteith's philosophy: "Our company believes in utilizing tools like BuildSync to make small teams more effective."
ROI calculator
Total submittals per year
Rejection rate
35%
Outcome scenarios
Average cost of resubmittal
Total annual resubmittal cost
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Ready to transform your submittal preparation process?
We help teams who are tired of:
Getting their submittals rejected by GC's
Spending hours of time on manual reviews
Spending hours of time generating submittal packages