Contact management
UNC Hospital Renovation
How Monteith's PM Stayed on Schedule Despite Complex MEP Submittals
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The Challenge
Hospital renovations. Lightning-fast schedules. Zero tolerance for delays.
Project Manager Daniel Recktenwald at Monteith Construction was drowning in submittal reviews for healthcare projects ranging from $5-30 million. The manual process was "very slow and cumbersome," consuming hours that should have been spent solving field problems and managing project finances.
"Often I would spend hours reading through a submittal and specs only to find a few things off or none at all. This was time that I needed to spend doing other tasks and solving other problems." - Daniel Recktenwald, Project Manager
The Numbers That Matter
Project Range: $5-30 million healthcare construction
Previous Process: Hours per submittal, 100% manual
Industry Average: 30% submittal rejection rate
Cost Per Rejection: $805 (industry research)
The Solution
After discovering BuildSync through a Construction Yeti Instagram demo, Daniel integrated it directly into Monteith's Procore workflow. The system now automatically reviews all product data submittals immediately after submission, generating Excel reports and automatic markups with clear direction for subcontractors.
Implementation Highlights:
Quick, painless onboarding with BuildSync team
Direct Procore integration
Automated initial review with problem area identification
Clear Excel reports and markup generation
The Results
Transformational Metrics:
70% reduction in review time - from hours to minutes
50% drop in failure rate - catching issues before they become problems
100% schedule adherence - critical for hospital operations
Zero additional staff needed - handled complex MEP submittals solo
Real-World Example:
On a grills and diffusers submittal, BuildSync caught that the fins on a grill were oriented incorrectly—a detail that would likely have been missed by human reviewers and could have caused significant rework costs downstream.
The ROI Moment
UNC 7th Floor Hospital Renovation: A large-scale renovation with an aggressive schedule and complex MEP submittals requiring rapid turnaround. BuildSync enabled Daniel to stay ahead of the submittal log without additional help, keeping the project on schedule despite the challenging timeline.
"BuildSync allowed me to stay on top of the submittals with no additional help and keep the project on schedule. This would have been very difficult to do properly without BuildSync."
Operational Impact
Time Allocation Shift:
Before: Entire weeks consumed by submittal reviews
After: Submittals become part of the daily workflow
Freed Time: Now spent on RFIs, field problem-solving, and financial management
Relationship Benefits:
Faster, more concise communication with subcontractors
Improved quality of submittals sent to designers
Reduced project manager stress levels
The Transformation
"Before BuildSync we were moving through submittals like quicksand, often overwhelmed and missing problems. After BuildSync, submittals have become something that is part of your day and not your whole week." - Daniel Recktenwald
PM Perspective: "As a PM, I really like that I don't have to spend hours pouring over every detail of a submittal, particularly submittals with no impact to finished work."
The Verdict
"I have told my peers in my company that this is a no-brainer. It immensely improves your workload as a project manager and gives you a huge head start on the project materials delivery schedule." - Daniel Recktenwald
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Total submittals per year
Rejection rate
35%
Outcome scenarios
Average cost of resubmittal
Total annual resubmittal cost
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We help teams who are tired of:
Getting their submittals rejected by GC's
Spending hours of time on manual reviews
Spending hours of time generating submittal packages